Computer Science

Virtual University Administration (Personnel Management)

Virtual University Administration (Personnel Management)

Abstract

Personnel department is service-oriented towards staff and entails day-to-day activities of units some of whose functions overlap and involves recruitment of staff, retirement of staff, termination of appointment, processing of request for sabbatical leave, staff training and development, pension funds administration, health management organization, etc., and will be easier, faster and secure adopting a virtual approach rather than its manual counterpart. This project work will establish the need, importance and usefulness of Electronic Data Interchange, Enterprise Forms Automation, Content Management System, Enterprise Right Management and Identity Management system and how these technologies can be used to reduce universities over dependence on paper. The Object-Oriented Systems Analysis and Design methodology was used in the analysis, design and development of the system with the following Unified Modeling Language (UML) techniques: use case diagram, class diagram and sequence diagrams. Implementing a virtual system in our university administration will enable us to have much better control over processes, workflow will be faster, less of paper, less tonner for printer will be used and lesser printers are needed, fewer employees are needed, leading to a lesser cost in the overall system.

TABLE OF CONTENTS

Title Page……………………………………………………………………………i
Certification Page………………………………………………………………….ii
Approval Page …………………………………………………………………….iii
Dedication………………………………………………………………………….iv
Acknowledgement…………………………………………………………………..v
Abstract……………………………………………………………………………..vi
Table of Contents……………………………………………………………..vii-viii
List of Figures……………………………………………………………………..ix
Chapter One: Introduction……………………………………………………….1
1.0 Background of Study……………………………………………………………1
1.1 Statement of Problem …………………………………………………………..1
1.2 Objectives………………………………………………………………………2
1.3 Significance of the Project………………………………………………………2
1.4 Scope of Study………………………………………………………………….3
1.5 Limitation of Study……………………………………………………………..3
1.6 Organization of Study…………………………………………………………..3
1.7 Definition of Technical Terms…………………………………………………4
Chapter Two: Literature Review…………………………………………………6
2.0 Introduction…………………………………………………………………….6
2.1Theoretical Background…………………………………………………………6
2.2 Review of Related Literature……………………………………………………7
2.2.1 Technologies for Attaining a Paperless Office………………………………11
2.2.2 Electronic Data Interchange (EDI)………………………………………….11
2.2.3 Enterprise Forms Automation (EFA)……………………………………….12
2.2.4 Content Management System (CMS)………………………………………14
2.2.5 Enterprise Right Management (ERM)………………………………………15
2.2.6 Identity Management (IM)………………………………………………….16
2.2.7 Computer Applications in Personnel Management…………………………17
Chapter Three: Methodology and System Analysis……………………………19
3.0 Introduction……………………………………………………………………19
3.1 Description of the Existing System……………………………………………19
3.2 The Proposed System …………………………………………………………23
3.3Analysis and Design Methodology ……………………………………………23
3.4 Flow Graph of the Proposed System………………………………………….23
3.5 Object-Oriented Analysis of the System………………………………………25
3.6 Description of the Boundary Diagram…………………………………………27
3.7.1Class Diagram of the System and its description……………………………27
3.7.2 Sequence Diagram of the System…………………………………………….30
3.7.3 Database Design…………………………………………………………….33
3.7.4 The Architecture of the System……………………………………………..35
3.7.5 Deployment…………………………………………………………………35
Chapter Four: System Design and Implementation….……………………… 37
4.0 Introduction ……………………..……………………………………………37
4.1 Choice of Development Environment…………………………………………38
4.2 Implementation Architecture …………………………………………………38
4.3 Software Testing ……………………………………………………………..39
Chapter Five: Summary and Conclusion……………………………………….43
5.0 Summary………………………………………………………………………43
5.1 Conclusion…………………………………………………………………….44
5.2 Recommendations ……………………………………………………………44
References…………………………………………………………………………45
Appendix A:..……………………………………………………………………..47
Appendix B:………………………………………………………………………87

LIST OF FIGURES
Figure 2.1: Illustration of an Electronic Data Interchange (EDI)………………….11
Figure 2.2: Illustration of an Enterprise Forms Automation (EFA)………………13
Figure 2.3: Illustration of a Content Management System (CMS)………………..14
Figure 2.4 Illustration of an Enterprise Right Management (ERM)………………15
Figure 2.5: Illustration of an Identity Management (IM)…………………………16
Figure 3.1: Organogram of a Personnel Services Unit……………………………20
Figure 3.2: Activities of the Existing Personnel Services Unit……………………21
Figure 3.3: Flow Graph of Personnel Services Unit ………………………………22
Figure 3.4: User Registration and Job Application Flow Graph …………………24
Figure 3.5: Use-Case Diagram of the System ……………………………………26
Figure 3.6: Class Diagram of the System…………………………………………29
Figure 3.7 (a): Sequence Diagram of the System…………………………………30
Figure 3.7 (b): Recruit Employee Sequence Diagram…………………………….31
Figure 3.7 (c): Leave Application Sequence Diagram ……………………………32
Figure 3.7 (d): Circulate Memos Sequence Diagram……………………………..32
Figure 3.8: Database Design of the System……………………………………….34
Figure 3.9: Deployment Diagram of the System …………………………………36
Figure 4.1: Architecture of the System ………………………………………….. 39
Figure 4.2: Screenshot showing the Home Page………………………………….40
Figure 4.3: Screenshot of Account Creation Page …………………………………41
Figure 4.4: Screenshot of Record and Statistics Units..………………………….42



Copyright © 2021 Author(s) retain the copyright of this article.
This article is published under the terms of the Creative Commons Attribution License 4.0